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Request Access to Submit Variable-level Metadata (VLMD)

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In order to submit a Data Dictionary or report CDEs to the Platform, the study must already be registered on the HEAL Data Platform. If your study is not yet registered, please see our instructions for how to register your study before submitting VLMD.

How to Register Your Study

Request Access to Submit Variable-level Metadata

Requesting Access is the first step in submitting VLMD to the HEAL Data Platform. If you were the person that registered the study on the Platform, you can go directly to Submit VLMD. If someone else registered the study, follow the steps below to request access to submit VLMD.

Login to the HEAL Data Platform

Click on the Login button in the upper right corner to log in to the Platform.

HEAL login screenshot

Find your study

From the Discovery Page, find the study for which you wish to request access to submit VLMD.

  • Click on the study to open the Study Page
  • At the top of the Study Page, select Request Access to Submit Variable-level Metadata to navigate to the VLMD Submission Request Form.

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If you do not see Request Access to Submit Variable-level Metadata, see below for how to proceed.
If you see:

Complete the VLMD Submission Request Form

  • The field Study Name - Grant Number will already be filled in.
  • You will need to provide your name, your email address, institutional affiliation and role on the project/study.

After submitting, you will see a message indicating it was successfully sent. Within one business day, you will receive an email reporting that your request has been approved. When approved, you will then be able to submit VLMD (either a data dictionary or CDEs) to the Platform.

Submit VLMD

You are now ready to submit VLMD! Find instructions for submitting a Data Dictionary or reporting CDEs below: